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Secret of Fleet Productivity - Analyzing Timesheets

May 17, 2019

As paperwork goes, manually collecting and inputting timesheets leads to misreporting or arithmetical errors - and verifying them takes up additional hours. Moreover, that kind of record keeping doesn’t enable management to analyze their fleet's movement in the field.

However, there are new solutions enabled by GPS that eliminate the risk of error and the time it takes to verify. When you implement GPS-based timesheets in your commercial fleet, the fleet manager can find opportunities to distribute the work better. They will know the exact arrival time of your fleet’s vehicle on a site and the hours that your technicians spent on job sites.

FLEETS DO MORE IN FEWER HOURS

When drivers and technicians write out their timesheet, a quarter of an hour here and there somehow adds up regularly across the workforce to a considerable amount. A GPS-based time-sheet, by contrast, uses both location and time information, so your personnel's work hours are verified.

At any given time, the fleet manager can know the billable hours, drive time, and mileage. This enables him or her to compare actual costs with revenue and identify ways to maximize revenue. They can also monitor overtime.

In addition, a GPS based tracking solution gives you insight into the driver’s driving behaviors that a traditional time-sheet system can not. An automated timesheet offers a glimpse into each employee’s driving patterns during various phases of their work shift or in different types of driving conditions. The fleet manager can ensure drivers take a driving break of adequate duration. 

MORE FOCUS ON CUSTOMERS, LESS ON FLEET ADMINISTRATION

A fleet manager using a timesheet integrated into their GPS tracking solution makes a significant difference in many businesses. This includes HVAC, construction, building services, Cable TV installation and servicing, pest control, limo fleets, plumbing, and landscaping. Your business can focus on its service and fleet productivity because there's less time spent on administrative tasks related to recording work hours, and people get more accountable.

Azuga’s customers in these and related SICs have reported not only improved fleet safety but also a better work culture as drivers and technicians who perform well get applauded for their performance. This is a big leap from being only monitored for faults in the workplace.

Azuga’s customers report a significant improvement in transit time of 28% on average. Thus, punctuality and efficiency come into focus, and the organization switches from a fault-finding to a motivational mode.

Automation saves time for the drivers - no scribbling of work hours, fueling, and trip miles. Your automated timesheet can easily implement various kinds of calculation rules and log various types of activity including breaks. Your invoices are easier to generate and far more accurate. It is possible to usefully compare the expected timeline of a project with the actual time spent. This allows you to make your fleet operations more efficient from the insights you gain.

BETTER BIDS, MORE REVENUE, HIGHER FLEET UTILIZATION

Automated timesheets integrated into your fleet management solution enable the fleet manager to update the information on actual costs and productivity more often. A good way to analyze the work day is to take a look at the Visit Report for each device. This will show at a glance, the fleet's total visits, the actual time at various customer sites. A fleet manager can then figure out how to improve fleet productivity with better resource allocation and reduced fleet costs.

Azuga has been working closely with fleet managers to make it easier for them to adopt and use new reports. We’re helping them to thoroughly analyze the particulars of their fleet operation from a fleet productivity perspective.

Your business’s customers will appreciate that your estimates are more accurate both in terms of billing and time taken. You can give them a clearer idea from the outset about the timelines and expense. Working with actual data improves your bidding process and you can calculate your project revenue with greater accuracy.