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How Credible Are Your Fleet’s Time Sheets?

May 29, 2018

A FACT-BASED APPROACH TO IMPROVE PRODUCTIVITY

Our fleet management solution is comprehensive and has many features, but we are pragmatic about producing actual results. One such feature is mobile app timecards. When it comes to timesheet inaccuracy and fraud, we say that rather than prevention or punishment, what you need is a policy, which however is properly informed of the actual facts.

A CHECK ON TIMESHEET MALPRACTICES

Companies are concerned about protecting their work hours from misuse—not pursuing company work while on duty, extended breaks, misreporting of location or hours, being distracted from assigned duties while at work, and inflated logging of hours.

At the same time, placing your staff under surveillance and excessive monitoring tends to backfire. It causes resentment, lowers morale, and tends to affect productivity negatively. At Azuga, we believe you must empower your fleet managers and HR executives such that they are in possession of the actual facts and yet rely on a policy approach to improve productivity.

DRAWING A CLEAR LINE THROUGH POLICY

In many cases, employees do not realize how much is enough leeway. Many companies will not be restrictive about the occasional longer break or a personal phone call. But there’s a tendency to sometimes to overdo this which can affect your bottom line.

The proper way to counter this tendency is to indicate just how much is acceptable or will be tolerated, so the limit is not simply anyone’s guess. When someone exceeds this more than once, they receive a notification.

Clarity about how your organization measures performance is useful so that employees are evaluated for their accomplishment rather than for infringements or items where they earned their supervisor’s disapproval. At Azuga, we believe that when drivers and fleet managers are recognized for the operational improvements they achieve, the fleet will maintain its levels of safety and efficiency.

We have been consistently saying that there should be a "Good job!" mindset in a company in place of a fault-finding “Gotcha”.