What Is GPS Fleet Management?

< Back to Glossary

Introduction

By combining GPS fleet tracking and telematics technologies, GPS fleet management can unlock valuable information about fleets and help them to improve their operations. 

With GPS fleet management, fleet managers are able to do things like track their vehicles’ speed and location with GPS technologies, while also receiving information on engine status and safety measures via telematics devices. This is just a small sample of the wide array of data that GPS fleet management software collects. 

GPS fleet management software has many benefits. It can help fleets to improve their maintenance operations, boost their safety record, and lower their fuel consumption.


The technologies behind GPS fleet management software are advanced, but most systems are user-friendly and easy to operate.  

What Is GPS Fleet Management? 

The term “GPS fleet management” refers to fleet management software that uses telematics and GPS fleet tracking technologies. In order to understand what GPS fleet management is, it’s important to be familiar with its components—GPS, telematics, GPS fleet tracking, and fleet management software. 

What Is GPS? 

GPS is a navigation system that can provide data such as location, time synchronization, and velocity. It works on land, in the air, and even at sea – anywhere a satellite signal is available. 

GPS stands for Global Positioning System. GPS was originally created by and for the United States military. The system has been around since the first GPS satellite was launched in February of 1978.

In March of 1996, US president Bill Clinton recognized the importance of GPS for civilian use and declared GPS a dual-use system. This allowed it to be used by both the military and civilians. He also created an executive board to manage GPS.

The United States federal government provides GPS technology—for peaceful uses—globally and free of charge. 

The Three GPS Segments 

GPS is made up of three components known as “segments”. These segments work together to provide GPS functionality. The segments are space, control, and user. 

  • Space – The space segment is comprised of 28 satellites. Each satellite has its own orbit, approximately 11,000 nautical miles above the surface of Earth. 
  • Control – The control segment consists of five ground stations, spaced all over the world. They interact with the space segment to make sure the satellites are in working order. 
  • User – The user segment is composed of receivers. Receivers interact with satellites to pinpoint their exact location. 

What Is GPS Fleet Tracking? 

GPS fleet tracking involves using GPS receivers inside of fleet vehicles to track their location, speed, route, and more. This information is sent to the fleet manager who can use it to understand driver behavior, reduce dangerous driving habits, and improve vehicle efficiencies.

What Is Telematics? 

Telematics combines GPS tracking with on-board diagnostics. A large amount of data can be collected with telematics devices and other sensors. This includes information such as vehicle speed, vehicle location, idling time, fuel consumption, and seat belt use. Telematics devices often plug into a vehicle’s OBD-II port to record engine data as well. 

What Is Fleet Management Software?

Fleet management software is a centralized information system used by companies to help them better manage, synchronize, and organize their fleets. Fleet management software helps ensure fleets run efficiently.


The goal of fleet management software is to reduce operating costs and boost the fleet’s performance. In addition, the software helps fleets keep on top of government regulations. 

Fleet management software has a number of useful functionalities, like route optimization and planning, maintenance scheduling, and safety monitoring. 

When you combine fleet management software with GPS fleet tracking and telematics technologies, you get GPS fleet management. 

Benefits of GPS Fleet Management 

GPS fleet management software harnesses the power of both GPS fleet tracking and telematics to help boost your fleet’s productivity and efficiency. There are many benefits to utilizing GPS fleet management. Here are three of the top ones.  

Optimize Your Fleet’s Maintenance

Vehicle maintenance is a big expense for most fleets. Fleet managers know that it can be costly to pay for vehicle repairs and unexpected breakdowns. GPS fleet management software can help fleets reduce both of these expenses. 

For one, the software lets managers track vehicle performance. This provides them with the information needed to optimize maintenance activities. OBDII devices can interface directly with a vehicle’s on-board computer, providing alerts before a maintenance problem would otherwise be noticed.

GPS fleet management software also records maintenance history. In the event of a breakdown, technicians can utilize this information to help pinpoint the exact problem. The software can often even locate the closest shop for outsourcing repairs. 

Improve Your Fleet’s Safety

GPS fleet management software can utilize the power of the data from its many sensors to significantly improve the safety of your fleet. 

The software can help fleet managers monitor driver behavior and identify dangerous driving habits, such as not using a seatbelt and aggressive acceleration. 

This allows fleet managers to train and coach individual drivers based on their specific needs. Vehicle collisions are incredibly expensive for fleets. The sooner poor driving habits are corrected, the better.

Monitor Fuel Usage

Often the greatest monthly expense for fleets is fuel. It accounts for a big percentage of operating costs. It’s therefore important for fleets to track their vehicles’ fuel efficiency thoroughly and accurately. 

GPS fleet management software can do just that. It shows the approximate amount of fuel used by each fleet vehicle. The software also lets fleet managers track data such as idle time and fuel expenses. 

GPS fleet management software can also provide information on fuel consumption that helps managers to increase their fleet’s fuel efficiency. Fleet managers can identify fuel-guzzling vehicles that need maintenance work, or drivers who are frequently idling. 

Conclusion 

The complementary combination of telematics and GPS fleet tracking technologies makes GPS fleet management software a powerhouse of information. This information can be used by fleet managers in a number of ways to improve their fleet’s efficiency and optimize its performance. Three important ways that fleets benefit from GPS fleet management software are superior maintenance, safety, and fuel monitoring. 

< Back to Glossary

Fleet Dispatching

If you manage a fleet, you probably already understand the delicate dance that is fleet dispatching. If not, you may not realize just how crucial this process is to the success of any fleet-based business. 

What Is Fleet Dispatching?

Simply put, fleet dispatching is the process by which commercial fleet drivers are sent out into the field to make deliveries, service customers, and handle other business-related tasks. But it involves so much more than simply telling drivers, “you go there.” Good fleet dispatching may also involve considerations for traffic conditions, road hazards, driver skill sets, customer preferences, and onboard equipment. When done correctly, it’s a skillful juggling act that helps a business reach its daily goals. When poorly handled, it can be a disaster for all concerned.

What Is a Fleet Dispatcher?

A fleet dispatcher is a person in charge of scheduling and arranging dispatch for a commercial fleet. Small fleets may have a single dispatcher to manage all calls, while larger enterprise fleets may employ an entire team. 

A fleet dispatcher must clearly understand schedules and routes, job proficiencies, fuel management, fleet maintenance, and regulations related to hours of service and other fleet compliance issues. A good fleet dispatcher knows the drivers in the fleet well and can anticipate their scheduling needs and which jobs they are most suited to handle. Fleet dispatchers must be masters of communication and have elite organizational skills.

Fleet Dispatch Software from Azuga

Fleet dispatching is as much an art as a science, and it can be overwhelming at times. The best way to support the fleet dispatchers on your team is to give them tools and technology that make the job easier. Fortunately, Azuga offers the answers to all of your fleet dispatching conundrums

Our GPS Fleet Tracking software can keep track of all the vehicles in your fleet along with large equipment and other assets. Dispatchers can use this information to see which vehicles are nearby when a job pops up. What’s more, we offer top-notch route optimization tools to help guide drivers around road construction, accidents, and other hazards that might prevent them from getting to their destination on time. We can even help you schedule routine maintenance, promote road safety, and automatically deliver dispatch notifications to drivers in the field. 

Learn about all the ways Azuga Fleet can help your commercial fleet stay productive and efficient while simplifying maintenance schedules and creating a culture of safety on the road. Schedule an Azuga demo today!

Read More

Last Mile Delivery

Last mile delivery is the step in delivery when something moves from a transportation hub to its final destination, such as a residence or a retail store. This step must be as quick and efficient as possible to ensure that customers are satisfied, and products move as much as possible. What is last mile delivery, and how can businesses perfect it? 

Steps of Last Mile Delivery

There are five steps to last mile delivery to go through to ensure it is accurate and efficient. 

  1. Enter orders into a centralized system
    You've been tracking the order all along. At this point, the customer is most likely also tracking it through a tracking number. It’s essential that you track the order to know precisely where it is if they have any questions along the way. 
  1. Orders arrive at the transportation hub. 
    Last mile delivery begins at this step. From here, the business must ensure that the order gets to the customer as quickly and efficiently as possible. 
  1. Designate delivery personnel. 
    Designate delivery personnel to deliver the parcel using a last-mile logistics solution. 
  1. Load orders onto delivery vehicles. 
    Scan each item before loading them onto the delivery vehicles. This is an important part of tracking as it updates the sender and the recipient as to the order's status. You don’t want anything to get lost along the way. 
  1. The order reaches the recipient. 
    Once the order reaches the customer, the last mile delivery process is complete. Be sure to update the tracking information to indicate the item has been delivered. 

Last Mile Delivery Challenges

Big-name companies like Amazon and Walmart are replacing last mile delivery with middle mile delivery. With middle mile delivery, the company owns the fulfillment, so the delivery process goes from the port to the fulfillment center. The problem with last mile delivery is that it is expensive: it can account for 53% of a shipment’s total costs. Supply chain inefficiencies are increasing as need grows, and so costs are only going up. It’s vital to optimize last mile delivery if you want to use it for your business. 

How to Optimize Last Mile Delivery

Technology is the answer to optimizing last mile delivery. Route planning software, for example, can minimize delivery costs and cut the time that it takes to deliver. Auto dispatching also helps to cut down on mistakes and time. Finally, gathering data and getting detailed reports can help identify problems in your operations and tell you how to improve upon your weaknesses. Fleet management software like Azuga offers all of these features and more to help optimize your last mile delivery options. 

Conclusion

Last mile delivery is still the standard way smaller businesses do their deliveries, and Azuga makes it possible to keep last mile delivery, even while competing with big retailers. Find out more about Azuga by reading our blog or visiting our website.

Read More

Last Mile Carrier

Last mile carriers are the shipping companies that carry out last mile deliveries. Examples of last mile carriers include UPS, FedEx, USPS, and regional carriers. Last mile delivery is the step in delivery when something moves from a transportation hub to its final destination, which may be a residence or a retail store. Last mile carriers offer many benefits, which we will outline below. 

Tracking

Many last mile carriers allow customers to track their package on a map or see how many stops away it is. Other providers give customers a very specific estimated arrival time. Previously, it could only be estimated within windows of several hours, so this is an impressive and essential feat for customer service. 

Ability to Communicate with the Driver

If anything is needed when delivery drivers are on the road, it used to be impossible to get in touch with them. Now, apps allow customers to communicate directly with their drivers to update them on any changes that come up during the delivery window. 

SMS Updates

One benefit of tracking drivers is sending SMS updates if a package is ever delayed, and even update customers on when it arrives so they can plan their day accordingly. They no longer need to worry about expensive packages being lost or stolen, since they can pick them up right away. It’s ideal for keeping customers updated and satisfied. 

Delivery Ratings

Customers can rate how their deliveries went and leave feedback that delivery companies can use to improve their methods and improve customer service even further. Customers appreciate their voices being heard, and companies need to hear how their employees are doing. 

Conclusion

Last mile carriers are an integral part of the last mile delivery system. Last mile fleets must have the technology to track delivery drivers and update customers with necessary information. Azuga offers this technology and more to help streamline operations and keep everything running smoothly with the entire last mile delivery process. Find out more on our website.

Read More