Asset Tracking

< Back to Glossary


Asset tracking is a vital part of fleet operations. It is the collection of real-time data from your equipment and vehicles, usually by using GPS trackers, barcodes, QR codes, or scanners. You can track location, HoS, idle time, and more regarding these vehicles. Naturally, companies need to know what they have on hand, and asset tracking helps stay on top of that. It’s been around as long as fleets have been in operation, albeit with paper and pencil. Today’s asset tracking is made much easier with electronic tracking devices and databases that fleet managers can view at any time. 

Types of Asset Trackers

There are two types of asset trackers: Long Life Asset Trackers and Rechargeable Asset Trackers. Both types send regular location updates and organize that data into reports, so fleet managers can rest assured that the asset is where it is supposed to be. The difference between the two types lies in their battery life and the types of assets they are designed to track.

Long Life Asset Trackers

Long Life Asset Trackers last up to five years on one charge. They are designed for non-powered assets, such as

  • Trailers and shipping containers
  • Signs
  • Mobile storage units

Rechargeable Asset Trackers

Rechargeable Asset Trackers are better for powered assets, and their battery life is shorter, lasting for six months. However, they recharge every time the asset powers on. They are recommended for use on assets such as

  • Vehicles
  • Generators, mobile lights
  • Heavy equipment

The Benefits of Asset Tracking

Business owners must know what they have on hand to operate their businesses properly, but why, specifically? 

Prevents Duplicate Assets: First of all, it prevents business owners from buying equipment, tools, or even vehicles that they do not need or already own. This duplicate spending happens more often than one might think since there are so many items to track when running even a small business, let alone a moderate- to large-sized one. Without accurate usage reporting, fleet managers may not realize that they have unnecessary extra equipment.

Optimize Use of Assets: Furthermore, asset tracking does not just tell you what you have. It also gives you data on these assets such as HoS, idle time, and maintenance. This data allows fleet managers to optimize their assets, saving money along the way. 

Prevent Theft: By knowing the location of your assets in real-time, you will see if it is somewhere it is not supposed to be. If thieves steal items from your fleet yard or warehouse, you can tell the authorities exactly where to find them and help law enforcement track them down for you. 

Grow Businesses: When businesses try to track assets manually, it can be a huge hassle and slow down their growth. However, with automated tracking, less staffing is required, and businesses are free to focus on other development and expansion! 

Increased Productivity: Features like geofencing, idle time reporting, and setting operating hours and areas allow businesses to increase their productivity. These features help you determine whether assets are being used properly. 

Maintain Compliance: Keeping electronic records of all of your assets helps you stay compliant with audits on balance sheets. Penalties for noncompliance can significantly hurt your company, so staying in compliance is key. 

Increased Profits: Increased productivity and efficiency leads to increased profits. When businesses can spend more time growing and expanding, they see more gains in the long run. This is why asset tracking is ideal for any business. 

Use All Assets: Many fleets have equipment that simply sits unused. Why pay for the storage space for equipment that isn’t bringing in any profit or use for the fleet? Asset tracking provides reports that show fleet managers what equipment they are using to determine what assets they no longer need. 


Asset tracking is a must-have for any fleet business. It provides a complete picture of what the company has, what can be improved, and what is working well. Azuga’s asset tracking software provides detailed reports on all of these matters and more, so fleet managers can leave the tedious tracking to the software and focus on making decisions and improving and growing their businesses.

< Back to Glossary

Fleet Dispatching

If you manage a fleet, you probably already understand the delicate dance that is fleet dispatching. If not, you may not realize just how crucial this process is to the success of any fleet-based business. 

What Is Fleet Dispatching?

Simply put, fleet dispatching is the process by which commercial fleet drivers are sent out into the field to make deliveries, service customers, and handle other business-related tasks. But it involves so much more than simply telling drivers, “you go there.” Good fleet dispatching may also involve considerations for traffic conditions, road hazards, driver skill sets, customer preferences, and onboard equipment. When done correctly, it’s a skillful juggling act that helps a business reach its daily goals. When poorly handled, it can be a disaster for all concerned.

What Is a Fleet Dispatcher?

A fleet dispatcher is a person in charge of scheduling and arranging dispatch for a commercial fleet. Small fleets may have a single dispatcher to manage all calls, while larger enterprise fleets may employ an entire team. 

A fleet dispatcher must clearly understand schedules and routes, job proficiencies, fuel management, fleet maintenance, and regulations related to hours of service and other fleet compliance issues. A good fleet dispatcher knows the drivers in the fleet well and can anticipate their scheduling needs and which jobs they are most suited to handle. Fleet dispatchers must be masters of communication and have elite organizational skills.

Fleet Dispatch Software from Azuga

Fleet dispatching is as much an art as a science, and it can be overwhelming at times. The best way to support the fleet dispatchers on your team is to give them tools and technology that make the job easier. Fortunately, Azuga offers the answers to all of your fleet dispatching conundrums

Our GPS Fleet Tracking software can keep track of all the vehicles in your fleet along with large equipment and other assets. Dispatchers can use this information to see which vehicles are nearby when a job pops up. What’s more, we offer top-notch route optimization tools to help guide drivers around road construction, accidents, and other hazards that might prevent them from getting to their destination on time. We can even help you schedule routine maintenance, promote road safety, and automatically deliver dispatch notifications to drivers in the field. 

Learn about all the ways Azuga Fleet can help your commercial fleet stay productive and efficient while simplifying maintenance schedules and creating a culture of safety on the road. Schedule an Azuga demo today!

Read More

Last Mile Delivery

Last mile delivery is the step in delivery when something moves from a transportation hub to its final destination, such as a residence or a retail store. This step must be as quick and efficient as possible to ensure that customers are satisfied, and products move as much as possible. What is last mile delivery, and how can businesses perfect it? 

Steps of Last Mile Delivery

There are five steps to last mile delivery to go through to ensure it is accurate and efficient. 

  1. Enter orders into a centralized system
    You've been tracking the order all along. At this point, the customer is most likely also tracking it through a tracking number. It’s essential that you track the order to know precisely where it is if they have any questions along the way. 
  1. Orders arrive at the transportation hub. 
    Last mile delivery begins at this step. From here, the business must ensure that the order gets to the customer as quickly and efficiently as possible. 
  1. Designate delivery personnel. 
    Designate delivery personnel to deliver the parcel using a last-mile logistics solution. 
  1. Load orders onto delivery vehicles. 
    Scan each item before loading them onto the delivery vehicles. This is an important part of tracking as it updates the sender and the recipient as to the order's status. You don’t want anything to get lost along the way. 
  1. The order reaches the recipient. 
    Once the order reaches the customer, the last mile delivery process is complete. Be sure to update the tracking information to indicate the item has been delivered. 

Last Mile Delivery Challenges

Big-name companies like Amazon and Walmart are replacing last mile delivery with middle mile delivery. With middle mile delivery, the company owns the fulfillment, so the delivery process goes from the port to the fulfillment center. The problem with last mile delivery is that it is expensive: it can account for 53% of a shipment’s total costs. Supply chain inefficiencies are increasing as need grows, and so costs are only going up. It’s vital to optimize last mile delivery if you want to use it for your business. 

How to Optimize Last Mile Delivery

Technology is the answer to optimizing last mile delivery. Route planning software, for example, can minimize delivery costs and cut the time that it takes to deliver. Auto dispatching also helps to cut down on mistakes and time. Finally, gathering data and getting detailed reports can help identify problems in your operations and tell you how to improve upon your weaknesses. Fleet management software like Azuga offers all of these features and more to help optimize your last mile delivery options. 


Last mile delivery is still the standard way smaller businesses do their deliveries, and Azuga makes it possible to keep last mile delivery, even while competing with big retailers. Find out more about Azuga by reading our blog or visiting our website.

Read More

Last Mile Carrier

Last mile carriers are the shipping companies that carry out last mile deliveries. Examples of last mile carriers include UPS, FedEx, USPS, and regional carriers. Last mile delivery is the step in delivery when something moves from a transportation hub to its final destination, which may be a residence or a retail store. Last mile carriers offer many benefits, which we will outline below. 


Many last mile carriers allow customers to track their package on a map or see how many stops away it is. Other providers give customers a very specific estimated arrival time. Previously, it could only be estimated within windows of several hours, so this is an impressive and essential feat for customer service. 

Ability to Communicate with the Driver

If anything is needed when delivery drivers are on the road, it used to be impossible to get in touch with them. Now, apps allow customers to communicate directly with their drivers to update them on any changes that come up during the delivery window. 

SMS Updates

One benefit of tracking drivers is sending SMS updates if a package is ever delayed, and even update customers on when it arrives so they can plan their day accordingly. They no longer need to worry about expensive packages being lost or stolen, since they can pick them up right away. It’s ideal for keeping customers updated and satisfied. 

Delivery Ratings

Customers can rate how their deliveries went and leave feedback that delivery companies can use to improve their methods and improve customer service even further. Customers appreciate their voices being heard, and companies need to hear how their employees are doing. 


Last mile carriers are an integral part of the last mile delivery system. Last mile fleets must have the technology to track delivery drivers and update customers with necessary information. Azuga offers this technology and more to help streamline operations and keep everything running smoothly with the entire last mile delivery process. Find out more on our website.

Read More