Fleet Management

What is a Work Order Management System?

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Many fleet managers have trouble managing all aspects of fleet operations equally. This makes perfect sense since fleet managers have their hands in many different areas. Trying to do everything manually is an immense hassle. It can even cause errors and severe misjudgments. Luckily, we now have the technology to simplify fleet managers’ jobs. For example, if you’re struggling with the maintenance aspects of management, a work order management system is the answer. What is a work order management system? Let’s dive in and find out. 

What is a Work Order Management System?

Also known as work order software, this technology helps you manage maintenance. It guides the maintenance process from start to finish. This means you’ll have support in planning, scheduling, and implementing maintenance for your fleet. Not only that but the maintenance data you need is automatically tracked and presented to you. Nothing slips under your radar when you’re using a work order management system. 

The Benefits of a Work Order Management System

You may already be beginning to see all the benefits you can enjoy by automating your maintenance process. Let’s outline those benefits, some of which you may not have even considered. 

No. 1: Optimize Workflows

An unorganized fleet maintenance process leads to errors and inefficiencies. A work order management system will streamline these processes to boost efficiency. You can create, assign, and track work orders from one screen. The best part is there’s no paperwork involved! 

No. 2: Perform Preventative Maintenance

We’ve often discussed preventative maintenance on this blog. Catching maintenance problems ahead of time saves you time and money. With work order management software, you can easily schedule preventive maintenance checks. The system allows you to schedule by mileage or time, whichever you choose. Your software keeps the records for you, so you can always go back and check what’s been done. 

No. 3: Harness Inspections

Your fleet drivers and managers should conduct regular inspections of your vehicles. Work order management software moves this process to a digital platform. It’s easy for paper inspection forms to get lost. When you have digital forms, you’ll always know where they are. You can even gather data from these digital forms to find trends in your fleet’s maintenance needs. 

No. 4: Simplify Outsourced Maintenance

Even if you have your own mechanics, sometimes you must outsource maintenance to an external party. A work order management system will help you manage these vendors. It also helps automate the approval process for these vendors’ repairs. Playing phone tag wastes time and can quickly become frustrating. Automating this process means technicians can complete your repairs as quickly as possible. 

No. 5: Calculate TCO

TCO stands for the Total Cost of Ownership. It’s one of the most important figures to know when managing a fleet. Work order management systems can calculate this figure for you so you can make the best decisions for your business. It can then generate reports based on your TCO. This makes it easier to track expenses. It’s always best to have data on your side when making critical decisions for your fleet. 

Azuga Makes Maintenance A Breeze

Azuga’s fleet management software helps you streamline all elements of fleet management, including maintenance. Our maintenance alerts tell you when maintenance is needed and track all maintenance performed on your vehicles. Don’t let any maintenance issues or costs slip by you. Schedule a demo with one of our fleet experts today!