3 Ways to Easily Monitor Your Off-Road Equipment

June 19, 2020

In many discussions about fleet management, off-road vehicles and equipment are somehow forgotten. While some fleet companies may be concerned only with trucks, cars, vans, and the like, many more have large equipment that needs to be tracked as well. Off-road lights, construction equipment, storage crates, generators, and all sorts of equipment found in your off-road warehouse can benefit greatly from the same type of tracking that cars and trucks have enjoyed for years. So what’s the best way to monitor your off-road equipment? We’ll explore three methods that maybe suited for your fleet and style of management.

The Paper Method

This was the most common method of tracking all sorts of equipment long ago. It works like this: You have a clipboard or a logbook in your office somewhere. It has pages for each piece of equipment. Each time a piece of equipment is moved, the person moving it has to log the movement on paper. When you want to know where a piece of equipment is, you go to its page on the clipboard or logbook and see where the last move took it.

The problem here is that sometimes busy employees may forget to log movements. Sometimes their handwriting may be difficult to decipher. Sometimes equipment may get logged incorrectly or plans may change after the log is filled out. And what happens when someone misplaces the logbook or spills coffee on it? Obviously, there needs to be a better way.

The Barcode Scanner Method

One common solution today is the barcode scanner method of equipment tracking. Here’s how it works: Each piece of equipment gets a barcode. Each location where equipment is stored gets a scanner. When an employee takes a piece of equipment away from its storage, they scan the barcode showing that the item has been moved. When they’re done with the equipment, they scan the item back in. In between scans, that employee is responsible for knowing where the equipment is and ensuring that it gets returned.

This has solved some of the problems from the paper method, but others remain. Employees may still forget to scan out or scan in equipment. And some employees may use the equipment in unauthorized ways, which quickly becomes problematic.

The GPS Tracker Method 

Finally, we have the GPS tracker method for monitoring off-road vehicles. In this method, a GPS tracking device is installed on each piece of equipment. The tracker then pings off of satellites on a regular basis, showing where exactly the equipment can be found. The tracker works independently of employee behaviors or habits, and can even track your equipment in the case of theft or unauthorized use.

This solves the problems of human error and corruption in a way manual methods can’t. But it also does so much more. In addition to telling you where each piece of equipment can be found, a GPS tracker can be used to generate telematics data. Telematics can then be used to track maintenance schedules, monitor and track utilization, improve logistics, lower insurance premiums, and prevent theft or unauthorized use.

GPS trackers can be powered by the equipment they’re attached to, or they can be battery powered with long-life charges that last for years. They’re perfect for monitoring everything from cranes and backhoes to off-road trailers and fuel storage tanks.


Want to learn more about how to track your best off-road vehicles with the power of GPS and telematics? Contact Azuga today.

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3 Ways to Easily Monitor Your Off-Road Equipment

June 19, 2020

In many discussions about fleet management, off-road vehicles and equipment are somehow forgotten. While some fleet companies may be concerned only with trucks, cars, vans, and the like, many more have large equipment that needs to be tracked as well. Off-road lights, construction equipment, storage crates, generators, and all sorts of equipment found in your off-road warehouse can benefit greatly from the same type of tracking that cars and trucks have enjoyed for years. So what’s the best way to monitor your off-road equipment? We’ll explore three methods that maybe suited for your fleet and style of management.

The Paper Method

This was the most common method of tracking all sorts of equipment long ago. It works like this: You have a clipboard or a logbook in your office somewhere. It has pages for each piece of equipment. Each time a piece of equipment is moved, the person moving it has to log the movement on paper. When you want to know where a piece of equipment is, you go to its page on the clipboard or logbook and see where the last move took it.

The problem here is that sometimes busy employees may forget to log movements. Sometimes their handwriting may be difficult to decipher. Sometimes equipment may get logged incorrectly or plans may change after the log is filled out. And what happens when someone misplaces the logbook or spills coffee on it? Obviously, there needs to be a better way.

The Barcode Scanner Method

One common solution today is the barcode scanner method of equipment tracking. Here’s how it works: Each piece of equipment gets a barcode. Each location where equipment is stored gets a scanner. When an employee takes a piece of equipment away from its storage, they scan the barcode showing that the item has been moved. When they’re done with the equipment, they scan the item back in. In between scans, that employee is responsible for knowing where the equipment is and ensuring that it gets returned.

This has solved some of the problems from the paper method, but others remain. Employees may still forget to scan out or scan in equipment. And some employees may use the equipment in unauthorized ways, which quickly becomes problematic.

The GPS Tracker Method 

Finally, we have the GPS tracker method for monitoring off-road vehicles. In this method, a GPS tracking device is installed on each piece of equipment. The tracker then pings off of satellites on a regular basis, showing where exactly the equipment can be found. The tracker works independently of employee behaviors or habits, and can even track your equipment in the case of theft or unauthorized use.

This solves the problems of human error and corruption in a way manual methods can’t. But it also does so much more. In addition to telling you where each piece of equipment can be found, a GPS tracker can be used to generate telematics data. Telematics can then be used to track maintenance schedules, monitor and track utilization, improve logistics, lower insurance premiums, and prevent theft or unauthorized use.

GPS trackers can be powered by the equipment they’re attached to, or they can be battery powered with long-life charges that last for years. They’re perfect for monitoring everything from cranes and backhoes to off-road trailers and fuel storage tanks.


Want to learn more about how to track your best off-road vehicles with the power of GPS and telematics? Contact Azuga today.

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