Fleet management software provides several benefits to fleets, both large and small. But you can’t take advantage of any of them until you implement the software in your fleet. This article will discuss what fleet management software is, how it works, and what you should know before implementing it.
What Is Fleet Management Software?
Fleet management software describes software systems that make it easier to run a commercial fleet. Typically it includes vehicle management, driver management, maintenance, job tracking, and route planning, all transmitted via telematics with the help of GPS tracking devices.
In short, fleet management software is a system that takes much of the guesswork out of fleet management. It can help with nearly every aspect of running a fleet, providing actionable insights to fleet managers.
How Does Fleet Management Software Work?
Now that you know a bit about what fleet management software is, it’s time to explore how it works. In most fleet management software systems, there are three main pieces:
- GPS tracking
- The user interface
GPS tracking is managed through a device inside each fleet vehicle that communicates with satellites in orbit to pinpoint the locations of each fleet vehicle and asset. Telematics is the system that allows these devices to communicate digitally with the fleet’s home office. Finally, the user interface is the dashboard that allows drivers and other fleet employees to connect with the system. This can be installed on computers or mobile devices such as tablets or smartphones.
In essence, the tracking device gathers information about vehicles and drivers. Telematics transmits this information. And the user interface then displays this information in ways that are useful to your team.
What To Do Before Implementing Fleet Management Software
While fleet management software is incredibly useful and almost always a good idea for any fleet, there are a few things you should do before taking the leap. Preparation is the best way to ensure you get the most out of your new software solution.
First, ensure that your entire team is informed and onboard with the change. Involve company leadership by informing them of the financial and compliance benefits of the system you’ve chosen to adopt. Get buy-in from your drivers by driving home the safety and efficiency benefits of the system. By ensuring the whole fleet is on the same page before implementation, you’ll have a much smoother roll-out.
Next, you’ll want to set measurable performance goals for your new system. By defining your expectations and monitoring progress toward them, you’ll be able to evaluate your fleet’s progress clearly. You’ll also be able to clearly measure the difference made by your new software solution and calculate your ROI accurately.
Finally, you’ll need to create an implementation plan with a clear timeline. Lay out the steps for installing your devices, learning to use the software, and training your team on its use. Make sure your timeline is reasonable so you don’t fall behind before you even get started with your chosen software.
Azuga Fleet is an end-to-end fleet management software solution that offers customizable reporting and all the add-on features you could possibly hope for. We’re an industry leader with the capacity to scale with your business, no matter the size of your fleet.
Our GPS fleet tracking system is easy to learn, powerful enough for any size or type of fleet, yet still affordable. We have a fleet tracking app that allows drivers and managers to access everything from their preferred devices, no matter where they are. Add on dual-facing fleet dashcams for each vehicle, and you’ll reap the benefits of improved driver safety and smart AI features.