ELog devices are digital replacements for old manual logbooks used to track hours of service. Commercial fleets use eLog devices to maintain compliance with federal HOS (Hours of Service) requirements. Some eLogs devices also support DVIR (Driver Vehicle Inspection Report) compliance. These federal mandates are designed to help make our roads safer.
Using eLogs helps you maintain compliance with these important mandates, reduce violations, and avoid fines. Azuga’s eLogs features easy-to-use software that will ensure your fleet is ELD compliant and always ahead of the latest requirements.
Step 1: Choose an eLog Device
If you’re just starting out with eLogs, the first step is to choose a device to manage your eLogs compliance. There are a couple of options available:
- Bare bones — Some devices offer only the basic features needed to maintain compliance with the ELD Mandate or other HOS regulations.
- Full-featured — These devices offer everything you need for compliance, but include additional features like DVIR compliance, alerts, conflict detection, and more.
You can certainly get by with a bare bones option if that’s your preference. But most fleets opt for a full featured eLog device so they can take advantage of the additional features. Either way, make sure you choose a device that is reliable and easy to use to avoid compliance issuesin the future.
Step 2: Install and Set Up the eLog Device
Once you’ve chosen a device, it’s time to set it up. Follow the installation instructions carefully to ensure the device will function properly. For some devices, this may be as easy as plugging it into the OBDII port, but it may be a more involved process for others.
Next, set up all of your business’s details in your device’s software. Enter driver information and vehicle information, being careful to ensure all details are accurate.
Finally, choose the settings that are right for your business and add on any extra features of your choice. Be sure to take advantage of as many add-ons as make sense for your fleet so that you get the most out of your chosen device.
Step 3: Train Drivers to Use the Device
Once everything is set up, it’s time to train your drivers and other staff on how to use the eLogs device. If you’ve chosen a solution with a user-friendly interface, this may be a quick and easy process. For more in-depth or complex software, you may need to hold several training sessions. Everyone who gets behind the wheel of your vehicles must understand how to use the devices so you can avoid violations.
Step 4: Start Using the eLog Device
Once everyone understands how to use eLogs, stress the importance of these devices to your drivers. All drivers must log driving hours accurately and consistently to avoid hefty fines associated with non-compliance. They must also know how to present HOS reports if requested by authorities.
Be aware of the rules and regulations governing eLogs. If your chosen solution doesn’t do so for you, you’ll need to keep up with any changes in industry standards and federal or state regulations.
Step 5: Troubleshoot Any Problems
Finally, it’s likely that at some point you’ll run into difficulties, no matter how well your eLogs device is designed. Be sure to understand where to turn if you experience any problems with your eLog device. Know how to contact the manufacturer for support and what self-support options are available to you as a user.
Here are a few additional tips to help you implement eLogs effectively:
- Keep a backup of your eLogs data in case of theft or damage to the device.
- Be aware of the laws and regulations governing eLogs in your jurisdiction, as well as any jurisdictions your drivers may traverse.
- Use additional eLogs features to improve your fleet's efficiency and productivity and support driver safety.
Azuga eLogs Is Your Compliance Partner
When you’re looking for an eLogs solution that will support you in compliance and beyond, it’s hard to beat Azuga eLogs. Our devices allow you to receive alerts when drivers are nearing their limits. They also will let you know if a violation occurs. Automatic alerts will help you pinpoint and correct any log errors and ensure DVIR compliance.
Azuga also keeps track of applicable driving rules and any changes to relevant regulations. We’ll track compliance issues in both the US and Canada in regards to your location. We also offer support in English, French Canadian, and Spanish languages and apps for both Android and iOS.
If this sounds like the right eLogs solution for your fleet, why not schedule a demo today? Simply answer a few simple questions and we’ll help you understand how our solution will benefit your fleet business.